Accounts Payable Admin. (Finance)

Purpose of the Position

Maintains Pet division cash accounts and ensures integrity of information by identifying, verifying and recording transactions. Provides financial information by reconciling cash accounts and preparing reports.

Essential Position Responsibilities This is a Salary Non=Exempt Position

Compiles daily cash receipt and disbursement information. Gathers support from the bank for daily receipts and compiles payment receipt packages for accounts receivable. Provides support for wire disbursements issued to the appropriate department or location. Verifies and approves checks as required through the positive pay process. Manages and coordinates issuance of stop payments and voiding of checks.

Reconciles cash and bank balances and records activity. Updates receipt & disbursement in tracking spreadsheets to reconcile daily cash position. Ensures spreadsheets balance to bank accounts. Initiate internal fund transfers as required. Complete final weekly bank reconciliations and enter transactions to record activity including direct withdrawals and manual payroll checks.

Consolidate and reconcile cash requirements. Prepare the weekly consolidated cash requirements forecast using submissions from plant accounting. Reconcile actual weekly disbursements vs. forecast and communicate discrepancies to manager. Assists the Director of Finance in forecasting cash needs for all entities.

Prepares wire requisitions. Reviews vendor invoices and check requisitions for accuracy and coding and ensures appropriate approvals are in place for wire payment requests. Prepares wire requests as needed. Ensures a second signer is available for required approvals.

Supports the finance/accounting department. Assists with month-end close by preparing and entering a variety of journal entries. Assists with other ad-hoc duties such as preparing special reports/reconciliations and/or participating in audits as directed by the manager.

Maintains general accounting and banking files. Administers general accounting and banking filing and assists with year-end offsite file storage for the finance/accounting department. Manages and coordinates changes to pre-printed forms for checks and maintains approved signatory lists.

Assists the Sales and Use Tax functions as it relates to Accounts Payable. Supports the Director of Finance to ensure sales/use tax is being accrued appropriately. Files the state sales and use tax returns for all Simmons entities as appropriate (monthly, quarterly, annually). Assists in state sales and use tax audit, exemption certifications organization, and other tasks to support the sales and use tax function.

Establishes work standards and provides process improvement suggestions. Communicates clearly with staff regarding performance expectations, productivity and accountability. Maintains effective work-flows, standard procedures and participates in staff development. Submits suggestions to the manager for modifications to existing procedures for improving efficiencies related to accounts receivable activities.

Participates as a member of the Team . Participates in the ongoing development, communication and implementation of team concepts, programs and policies; coordinates work to ensure best practices with all team members. Attends appropriate team meetings. As a member of the Team, fosters strong cohesiveness regarding all major issues; e.g., direction, annual plan, budget, policy changes, etc. Accepts responsibility to quickly identify any

areas that lack cohesiveness, bringing them to the attention of the team leader and working with the team in a supportive manner to resolve issues and actively look for ways, and reinforce actions needed, to achieve synergy possible within the larger organization.

Simmons Operating systems principles and objectives: Is familiar with Simmons' established operating systems (e.g. quality, security, office environment, company policies, LEAN); understands the responsibility to maintain familiarity with the systems and this position's role in support of these systems - including a consideration of the impact of individual actions on the systems and the responsibility to communicate concerns and improvement ideas.

Performs other duties as necessary in support of business objectives: This position description is intended to guide the activities of the person in this position and is not intended to limit the thinking and creativity of the person as to the work of this function nor is it intended that this describe all the work that may be required of the person in this position.

Physical Activities: Enters and locates information on a computer. Visually verifies information, often in small print. Presents information to small or large groups. The employee is frequently required to talk and hear. Communicates with Customers, Vendors, or Employees via telephone, in person, and/or electronic mail. Requires ability to quickly and repeatedly bend, stretch, twist or reach out to file documents into (or pull from) cabinets. The employee must occasionally lift and/or move up to 10lbs.

Personal Protective Equipment (PPE): As required by visiting facility.

Travel: May at times need to travel to and from multiple facilities or work-sites, possibly requiring overnight stays.

Technical Experience: 5 years' experience in accounting. Preference for ERP system experience.

Minimum Education : Associates Degree or 2 years related work experience

Preferred Education : Bachelor's degree in Accounting.

We value military experience and welcome veterans to join our team.