Bookkeeper/Office Manager (Administrative)

The Bookkeeper/Office Manager is responsible for supporting the leadership and finance team within a new protein division of Baldor Specialty Foods. This position requires a strong background in accounting, including proficiency in QuickBooks and other similar accounting systems, as well as excellent organizational and communication skills.

Responsibilities:

Office Management
• Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment.
• Organize office operations and procedures.
• Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports.
• Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested.
• Provide customer service support for the new protein division's clients.
• Coordinate human resources functions such as new hire orientation, onboarding, time and attendance and serve as liaison for employee relations matters.

Bookkeeping Function
• Recording daily financial transactions in accounting software (e.g., QuickBooks).
• Manage accounts payable and receivable.
• Reconciling bank statements.
• Generating invoices and process payments.
• Preparing payroll and related tax filings.
• Create financial reports (income statements, balance sheets, cash flow analysis).
• Maintain accurate financial records and ensuring compliance with regulations.

Requirements:

• Proficiency in the accounting software, particularly QuickBooks.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize effectively.
• Basic understanding of accounting principles.
• Proficient in Microsoft Office Suite.

Physical Abilities:

• Regularly required to sit, stand, walk, reaching, bending, and stooping.
• Occasionally lift up to 10 pounds.

Education and Experience:

• Bachelor's degree in finance/administration or equivalent work experience.
• Experience as a Office Manager.
• Experience in a finance/bookkeeping role.

Technology Skills:

• Proficiency in Microsoft Excel.
• Proficiency in QuickBooks.
• Knowledge of Microsoft Office applications.

Work Environment:

• Ability to work onsite in the Bronx