Staff Assistant (Finance)

The Staff Assistant position provides general office and administrative support for the department and contracts and grants within the department. Financial support responsibilities include purchase order requisitions, Pcard purchases, setting up vendors, processing invoices and payments for training events, and submitting travel requests and reimbursements. This position also supports the Behavioral Healthcare academic program within the department, faculty searches, and faculty tenure and promotion activities.MINIMUM:

This position requires a high school diploma or equivalent, with two or more years of experience in an office or administrative support position. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis. Testing may be required to assess competency on word processing software.

PREFERRED:

Experience with USF Bullmarket, FAST, and Archivum business systems. Knowledge of USF purchasing and travel guidelines. requirements. and restrictions. Experience with Microsoft Office Suite including Excel. Word. Outlook and PowerPoint.

FLSB1310 Equivalency:

4 years of directly relevant experience may be substituted for bachelor's degree. 6 years of directly relevant experience may be substituted for master's degree.Working at USF
\n
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
\n
About USF
\n
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
\n
Compliance and Federal Notices
\n
This position may be subject to a Level 1 or Level 2 criminal background check.
\n
Applicants have rights under Federal Employment Laws :
\n
Family and Medical Leave Act (FMLA)
\n
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

• Initiates Purchase Order Requisitions in Bullmarket system. Processes and verifies P-card charges and purchase requests using appropriate methods. Troubleshoots any problems concerning purchasing, supplier set-up, and payment. Makes deposits to various USF accounts. Invoices outside individuals and organizations using FAST AR module.
• Makes frequent travel reservations for project-related trips, including flights, accommodations, and transportation. Processes travel reimbursements in Archivum for faculty, staff, consultants, and guests on various training projects and grants within the department
• Provides conference/training workshop support by printing, preparing, and organizing event and training materials, ensuring accuracy and timely readiness. Disseminates certificates for training events.
• Provides clerical support for Behavioral Healthcare major and minor.
• Assists with mail drop off and pick up.
• Supports faculty searches and recruitment, including taking minutes of search committee meetings, scheduling interviews, and arranging travel for candidates.
• Performs other duties as assigned.