Executive Assistant (Administrative)

GBH enriches people's lives through programs and services that educate, inspire, and entertain, fostering citizenship and culture, the joy of learning, and the power of diverse perspectives.

At GBH, we believe in the advantages of coming together to build community, mentor and learn from colleagues, and connect more deeply with our mission. As a result, the majority of our staff are hybrid and work both from home and onsite. Our current hybrid approach requires staff to work onsite a minimum of two days each week, every Tuesday and one other day, to be determined by their business unit. Hybrid staff are also welcome to come in additional days each week or may be asked to come in on other days by their manager.

JOB OVERVIEW

This Executive Assistant (EA) position will support the President & CEO at GBH. This EA will perform diverse strategic administrative functions requiring initiative and sound decision-making with the goal of achieving clear communication, efficient office operations, and effective assistance to the CEO.

GBH is seeking a highly detail oriented, experienced and talented administrative professional who thrives as a self-starter and problem solver. This challenging and fast paced position will require regular contact with GBH staff, Board members, Boston business leaders and key representatives of our public media communities (PBS, NPR, public media station leaders, etc.). Trustworthiness, discretion, poise, confidentiality, flexibility and a solutions-based approach to addressing problems are required. They must be an excellent communicator (written and verbal), have superior interpersonal skills, expert computer skills and use sound independent judgment to keep projects on track.

They must be able to work independently and proactively on multiple, concurrent deadlines with limited direction and execute assignments with a sense of urgency. The ideal EA candidate must be able to interact diplomatically with a wide range of people in a collaborative fashion, exude grace under pressure and professionally represent the CEO and our organization. This is a full-time position, located in Boston MA, requiring in office presence 2-4 days a week depending on the CEO's schedule.

RESPONSIBILITIES

● Strategically manage and prioritize calendar, book travel and coordinate expenses.

● Take responsibility for administrative projects such as gathering/compiling information from a wide range of sources. Create reports, correspondence, presentations, etc.

● Serve as operational liaison with GBH executive leadership teams, department heads, and staff; with leaders and other contacts at other public media organizations; with members of our Boards of Trustees and Board of Advisors; and with community leaders and the general public.

● Ensure prompt and orderly processing of documents, correspondence, internal reports, and other transactions according to standard and approved procedures.

● Collaborate with appropriate partners to ensure CEO is prepared for all upcoming internal and external events.

● Take a leadership role in creating a collaborative team atmosphere among Executive Assistants.

● Provide on-site support for large group meetings and events including catering, technology assistance, and greeting external guests.

SKILL SET

● Must have strong proficiency with Microsoft Word, PowerPoint, and Excel

● Excellent verbal and written communication skills

● Excellent organizational skills

● High professional standards, an exemplary work ethic and an openness to learning new skills as required.

● Must maintain confidentiality/discretion

EDUCATION AND EXPERIENCE

Bachelor's degree or equivalent work experience required. Must have experience as a C-level executive assistant or comparable equivalent. 3-5 years' work experience required.

JOB STATUS

Full time staff position

Hybrid position

LOCATION

This position is located in Boston, MA, and requires on-site presence

One Guest Street

Brighton, MA 02135

Location: One Guest Street Brighton, MA 2-4 days onsite